MC900439857[1]

Meeting Minutes: April 24, 2012

· Band Director, Lucy Presson explained about a scheduling conflict regarding the previously scheduled award ceremony on May 10, 2012. This ceremony is now rescheduled for May 15, 2012 at 6 pm in Inman’s Cafeteria and remains “a pot-luck dessert award celebration”. The band will be participating with the annual PES outreach on May 7, 2012 at 1:30 pm and the required dress will be white and black. All uniforms and school issued instruments must be returned by May 10, 2012. If any parts of these are missing please contact Mrs. Presson for specific replacement prices.

· The meeting then turned to the up coming Chattanooga trip. Mrs. Presson explained that the students would eat lunch early at school on May 4. Chaperoning parents would need to be at the school no later than 12 noon. Due to space limitations each traveling person is limited to only one suitcase to be put under the bus and only one carry-on bag. Everyone was encouraged to bring at least two pairs of shoes with one pair being a good pair of walking shoes. Some travelers have not turned in their notarized medical release forms. These notarized forms are due by April 30, 2012.

· Mrs. Presson explained that the Fort Donelson performance was videoed and there was interest about posting it to YouTube and on other web sites. This video would not be posted if anyone objects to it. So any disapproval would need to be submitted to Mrs. Presson by May 1, 2012. Memos were made available for pick up.

· Mrs. Presson then opened a discussion regarding the band’s trailer. It sits idle most of the time and would remain “unwatched” in the school’s parking lot over the summer. A discussion continued of the possibility of turning it over to PSSD. Then there were questions: Would it still be available to us when needed? Would PSSD have the right to sell it? Could PSSD just house it for us during the summer? Mrs. Presson would inquire about PSSD housing it for us and would explore other options for the summer as well. The discussion was then tabled for a future meeting.

· Parents of students traveling to Chattanooga stayed behind to meet briefly about some participants overpaying. The average overpayment was approximately $30.00 per person and this money would be handed out to each participant on the bus that had overpaid. Additional medical forms would need to be turned in by April 30, 2012 stating any prescription medications or OTC medicines the participant takes regularly and authorizing any general OTC medicines to be given as needed.